THE CHALLENGE
Amid a high-stakes private equity acquisition, the client was required to rapidly stand up a new legal entity and HR infrastructure while safeguarding business continuity across a nationwide footprint. The carve-out demanded disciplined execution – spanning entity formation, jurisdictional compliance, workforce integration, and operational stabilization – under aggressive timelines and with zero tolerance for disruption.
OUR ROLE
enhanceHCM served as the lead strategic partner for the human capital transition, leading the HR carve-out and establishment of the infrastructure needed to support the business through the separation, ensuring compliance and continuity at every stage.
SOLUTION
- HR Transition Strategy & Program Oversight: Established centralized oversight to drive execution of a 100-day pre- and post-close transition plan. Acted as a strategic advisor to the CEO, private equity ownership, and senior leadership, aligning HR strategy with evolving business objectives in a new ownership environment.
- Workforce Integration & Change Management: Led full-scale onboarding of 500+ employees to a new employer of record. Orchestrated off boarding from the legacy entity and seamless transition to new payroll, benefits, and HR systems. Designed and executed a proactive communication strategy to support employee understanding and retention during the transition.
- HRIS & Payroll Implementation: Managed the RFP, vendor selection, and implementation of new HRIS and payroll platforms tailored to the client’s multi-state needs and complexity.
- Data Migration & Record Management: Oversaw the migration of employee data from legacy systems to ensure integrity, compliance, and process continuity across systems.
- Payroll Compliance & Support Team Stand-Up: Trained and supported the client’s internal HR, Payroll and Operations teams through the transition. Implemented compliant payroll processing – including piece-rate and prevailing wage calculations – across multiple states.
- Entity Registration & Jurisdictional Compliance: Led the set up of state and local tax registrations, enabling payroll tax withholding and legal operating status in each jurisdiction.
- Total Rewards & Strategic Program Launch: Designed and rolled out a new benefits package, 401(k) program, and compliance initiatives aligned to private equity standards. Developed retention-oriented total rewards programs to secure key talent during and after the transition.
- Risk & Compliance Stabilization: Executed compliance readiness plan including a full I-9 review and remediation to ensure alignment with federal employment requirements. Developed and implemented scalable risk mitigation strategies and policy frameworks to safeguard the business during and after the transition.
- Business Licensing Transition & Operational Continuity: Partnered with executive leadership to secure, transfer, and activate all mission‑critical business and occupational licenses across every jurisdiction – safeguarding regulatory compliance and uninterrupted operations during the carve‑out and beyond.
- Executive Talent Acquisition: Led a national search for the company’s first Chief Human Resources Officer (CHRO) and supported onboarding to lead the next phase of HR transformation and growth.
OUTCOME
The client successfully completed the carve-out and achieved full operational independence with minimal disruption. enhanceHCM’s leadership ensured a smooth transition, empowering the executive team with the structure, tools, and talent needed to scale effectively under new ownership – while maintaining compliance, continuity, and employee confidence.
